Page 10 - VIT Consultancy Policy

8. Documenting

Agreement and documenting of consultancy activity are essential to:

· Enable VIT to meet formal monitoring and reporting requirements, both internal and external, current
and future, and that may be required by Government or Non- Government agencies
· Prevent uncontrolled or inadvertent transfer of VIT's Intellectual Property to a Client
· Ensure the protection of individuals and VIT and identify unduly high-risk projects for special treatment
· Enable Heads of Department / Schools or equivalent who are responsible for workload allocation for the
faculty to ensure that both Private and VIT consultancy activity undertaken by faculty/staff does not interfere
with their normal duties and does not give rise to immediate or potential future conflicts of interest within the
faculty/staff member's terms of employment
· Safeguard VIT's charitable status

9. Annual Declaration

VIT recognizes that from time to time members of faculty and staff may undertake external work outside their
official duties. In order to identify potential conflicts of interest and in the interests of transparency, every member
of faculty/ staff, academic and other, shall make an annual declaration of external work undertaken whether paid
or not. Examples of such activities are directorships of companies, partnerships, private professional practice,
trusteeship, and charitable work etc.,

Note: Where the Consultancy calls for the rendering of expert services or evidence in Courts of Law, in
Arbitrations, or before Government Committees or Agencies, such consultancy should be undertaken with the
express approval of VIT.

10. Scope of this Policy

· This policy applies to all consultancy activities carried out by all VIT faculty and staff. It should be read in
conjunction with VIT's other policies.

· Consultancy services may be offered to Industries, Service Sectors, Government Departments and other
National & International agencies in areas of expertise available within VIT.

· Research projects sponsored by the Government would not fall under the purview of consultancy services
unless specified.

11. Roles and Responsibilities

Recommending Authority shall consider:

· Individual Faculty or School objectives/targets for that year and individual workloads before
recommending

· Arrangements in place for ensuring that core activity is not adversely affected by the Consultancy
· Ensure that the recommended consultancy work is forwarded to the Office of the SpoRIC for approval

Approver is responsible for:

· Ensuring that the consultant complies with the agreement terms and conditions and forward copies of such
progress reports to the office of the SpoRIC for review.
· Ensuring that the progress of the VIT consultancy is as agreed with the client, through periodic review of the
work of the consultancy and his team and provide intervention and support as required to ensure that the
progress of VIT Consultancy work is on track.

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