Page 13 - VIT Consultancy Policy

· In any financial year, a total consultancy income of a faculty/staff member permissible under the standard
distribution model outlined above shall not exceed the total gross salary for the year of the individual. Salary
does not include any other payments such as ex-gratia, monetary, and non-monetary awards given to the
individual by VIT. Any amount over this prescribed limit, due to a faculty member, will be remitted to the
VIT's Development Fund (VDF).

· The development of teaching and academic materials and other publications (books and articles) in a
consultancy shall be subject to norms of VIT's Policy.

15. Clarifications

For all matters not covered in this document, as a general principle, Director - SpoRIC may be approached for
clarifications required, if any.

16. General Terms and Conditions

· All payments for consultancy shall be routed through VIT only. This means, that whenever payments are
done, they should come in the name of the VIT, electronically into the designated bank account and VIT will
then do the needful for complying with statutory laws and then give the share to the faculty/staff as the case
may be. No individual faculty member shall receive any compensation either cash or in-kind directly.

· The breakup of the consultancy charges should not be shared with the client. Only a lump sum figure of total
consultancy charges may be quoted. However, the working sheet should be maintained as a part of internal
records and shall be subjected to Internal Audit as deemed necessary.

· The consultancy agreement shall conform with the laws of India as laid out in the Standardized Terms and
Conditions. In exceptional circumstances after due approvals, compliance with both the countries and/or
international laws may be agreed upon.

· The responsibility for completing the project rests solely with the consultant. The agreed deliverables are the
responsibility of the consultants. VIT provides the consultants only the necessary support.

· After completion of the project, a final Project Completion Report (PCR) shall be provided to the funding
agency and two copies shall be sent to the office of SpoRIC for records.

· A Completion Certificate (CC) should be obtained from the client for successful completion of the
project based on which only the project account will be closed by the Finance Department of VIT.

· Testing & Evaluation services may be offered to meet the needs of governmental and related agencies,
special clients, and other outside educational institutions.
· Standardization and Calibration services may be offered in areas in which facilities are available within VIT
or can be augmented. Such services should normally be backed by periodic Calibration / Standardization of
laboratory equipment used for such purposes.

· While for large projects, where the value of consultancy is in excess of Rs. 5 Lakhs (Rupees Five Lakhs only)
stage payments against agreed milestones may be accepted with due prior approvals, for small projects or
day-to-day consultancy works, payments shall be received in advance from the client/s.

· In extraordinary cases, where the VIT consultancy work taken up cannot be completed by the consultant,
VIT reserves the right to reassign the consultancy work to another investigator. Where it is not possible or
where it is felt by VIT that successful completion of the consultancy is not feasible, the Approver would take
it up with the client to close the project

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