Page 11 - VIT Consultancy Policy

· Ensuring that all consultancies are approved in accordance with the requirements of this policy.
· Ensuring that approval is accorded to the proposal in line with this policy or in case the proposal does not
merit approval, return the proposal with recorded reasons for rejection.
· Clarification where there is any doubt and shall get the clarifications from the consultant /recommending
authority.
· Evaluating the recommended consultancy fees proposed by the consultant / recommended by the
Recommending Authority (RA), and where required have the same revised by the consultant.

· Conducting discussions and negotiations with the client for the proposed fees and the scope, terms, and
conditions of the consultancy arrangement, where required.

· Signing the mutually agreed consultancy agreement with the client.
· Arbitrating in case of deviations on the agreement on VIT's consultancy and take up suitably with the client
for remedy of the terms and conditions of the agreement.
· Approving the scope of the consultancy if sought to be changed by the client, based on the progress of the
consultancy and address the same appropriately by modifying the agreement with the client to reflect the
changed scope.
· Approving or rejecting consultancy work that is unsafe or is too complex to handle, because of constraints
within the academic and research environment of VIT.
· Approval of settlement requests on submission of closing report after project completion.

12. Time Limits

· A consultant shall be allowed to spend normally one day per working week subject to a maximum of 60
days during the calendar year for consultancy. In no case, the number of working days in a calendar week
shall be in excess of two days. In special cases, the time limits can be extended with the written approval of
the Pro- Vice-Chancellor / Vice-Chancellor.

· The consultant shall submit relevant documents within 15 working days of the project completion

· The Approver shall accord all approvals or otherwise within 5 working days of submission of relevant
documents

13. Methodology

· On obtaining the consultancy, the consultant needs to submit required details on VTop only ( www.
vtop.vit.ac.in Click on Research SpoRIC Consultancy Project Project Submission)

· Cost of consultancy shall be calculated strictly as per the format for consultancy budgeting provided on
VTop

· It shall be the sole responsibility of the consultant to estimate the time and cost required to accomplish the
task.

· Some consultancy work, especially where VIT's resources are being used (e.g. IP) are more appropriately
managed under a separate service contract. In such cases, SpoRIC will recommend entering into a separate
Service Contract or Memorandum of Understanding (MoU) with due approvals.

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